--- title: "Church potluck sign up sheet and texts - Eventi" description: "Run a church potluck sign up sheet for fellowship meals, with a category table, bulletin wording and texts for members who did not sign." canonical: https://ueventi.com/potluck-sign-up-sheet/church last-updated: 2026-11-08 --- ![](/media/photos/ai-church-potluck-800.webp) ![](/media/photos/ai-volunteers-800.webp) ![](/media/photos/ai-family-dinner-800.webp) ![](/media/photos/ai-church-potluck-800.webp) ![](/media/photos/ai-volunteers-800.webp) ![](/media/photos/ai-family-dinner-800.webp) Church potluck sign up sheet # A church potluck sign-up that reaches the members who skip the bulletin. A church potluck sign up sheet usually lives on a clipboard in the fellowship hall or in the Sunday bulletin. It works for the members who were there that week. The families who missed a Sunday, the shut-ins who still want to send a pie, and the newer members who are not on the email list never see it. Reaching them is the real job, and it is easier one message at a time than one clipboard at a time. [Set up the fellowship meal](/solutions/church-and-congregation) Free to import the member list. No credit card. ## Who this is for The hospitality or fellowship coordinator, the women's ministry lead, the deacon who got volunteered. You need enough food for the homecoming Sunday, the Wednesday night supper or the meal after a funeral, and you have one week and a pew full of people who mean to sign up. Running short means a kitchen team that has to stretch ham for eighty with what is in the pantry. Running long on one category means taking four sheet cakes home. ## Church potluck categories by headcount A starting point for a fellowship meal. Bereavement meals often need more mains and fewer desserts. Category 60 people 120 people Notes Main dishes 7 13 Fried chicken, ham, casseroles. At least one meatless. Sides 8 15 Green beans, potato salad, rolls, deviled eggs. Desserts 5 9 Pies, cobbler, banana pudding. Drinks Kitchen team Kitchen team Sweet tea and coffee usually come from the church kitchen. Plates and cups Budget line Budget line Many churches buy these. If not, ask two families. ## How to run it the usual way 1 ### Bulletin and announcement Two Sundays ahead, print the date, the categories and where the sheet is. Ask the pastor to mention it from the pulpit. 2 ### Clipboard in the fellowship hall Columns for name, category and dish. Leave it out after both services. 3 ### Email or group text for the rest Send the same sheet to the church email list or the small group chats the Tuesday before. 4 ### Call the gaps On Thursday, count the categories and call the reliable cooks to fill what is missing. ## Texts for a church potluck Wording for the invitation, a reminder and the meal after a service. ### Invitation and reminder > Grace and peace, Linda. Homecoming Sunday is October 26 and dinner on the grounds follows the 11 o'clock service under the big oak. Could your family bring a main dish, a side or a dessert? Tables and tea are covered by the kitchen crew. Let me know which so the spread stays balanced. Pastor Ray says save room for cobbler. > Hello Mr. Patterson, this is Joan from the fellowship committee at First Baptist. The Wednesday supper on the 15th still needs sides more than anything, we already have plenty of pie. If you are able to bring green beans, rolls or a salad, that would be a blessing. If not this week, we will see you at the table anyway. ### Meal after a memorial service > Dear friends, the Hollis family will gather in the fellowship hall after Margaret's memorial service on Friday at 2 PM. The bereavement team is preparing the meal and we would be grateful for casseroles, sides or a simple dessert dropped off at the kitchen door by 12:30. Please mark which you can bring. Thank you for caring for this family. ## The Eventi way for a congregation Import the member list from your church directory as a CSV or Excel file. Write one message, and give it three buttons, Main dish, Side and Dessert. Eventi sends each member their own WhatsApp message from its verified number, with the church name in the first line. Nobody is added to a group chat and answers are private to you. The dashboard counts each button live, so on Thursday you know you have nine desserts and four mains before you pick up the phone. Reminders go only to members who have not tapped, on the days you choose, and stop when they answer. In the US, members without WhatsApp get a text, and an AI phone call can reach those who still do not answer, which helps with older members who never open links. To be plain about the limits: members cannot claim a numbered slot or type the name of their dish on a sheet. The buttons are the categories. Drinks and paper goods are better covered by the kitchen team or a direct ask. ## Church potluck questions Straight answers before you send anything. ### What should a church potluck sign up sheet include? ### How far ahead should we announce a church potluck? ### Can older members answer on Eventi? ### Does Eventi replace our church management software? ## Fill the fellowship tables without the phone tree [Potluck sign up sheet guide](/potluck-sign-up-sheet)[Thanksgiving potluck sign up sheet](/potluck-sign-up-sheet/thanksgiving)[Office potluck sign up sheet](/potluck-sign-up-sheet/office)[Eventi for churches and congregations](/solutions/church-and-congregation)[WhatsApp broadcast guide](/whatsapp-broadcast) [Start free](https://app.ueventi.com/login)